Job Title
Administrative Assistant
Next Job
Job ID
310176
Location
Calgary, Alberta, Canada
Full/Part Time
Full-Time
Regular/Temporary
Temporary
 
 
 
If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary. City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits. Together we make Calgary a great place to make a living, a great place to make a life.
 
The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, anti-racism and reconciliation. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request. 
 
As the Administrative Assistant, you will provide daily administrative support to the Housing Solutions division to maintain an efficient and well-organized office environment. You will also provide specialized project and program administrative support to our team of Project Managers and Strategists, contributing to the delivery of many high-profile initiatives under Home is Here: The City of Calgary's Housing Strategy. Primary duties include:
  • Advance housing projects and programs by conducting basic research and analysis, liaising with internal and external partners, coordinating logistics for meetings and events, and supporting with financial tracking and reconciliation.
  • Draft and proofread project documents, templates, reports, and other deliverables.
  • Provide administrative support including managing the calendar for the Manager, Housing Solutions, scheduling meetings, booking professional development and travel arrangements, and reconciling IT and credit card statements.
  • Assist the Housing Solutions leadership team with staff recruitment and onboarding, employee engagement, culture building, and coordination of team meetings and events.
  • Conduct office management by ordering supplies, furniture, technology, and equipment; supporting space planning; and organizing staff moves as needed.
  • Coordinate effective records management by supporting the division to apply Corporate standards, organize and trim digital and physical files, and respond to information requests or audits.
  • Triage and respond to housing-related inquiries from the public and interested parties.
 
Qualifications 
  • A completed 1 year certificate in Business Administration or a related field and at least 5 years of related experience that includes project or program administrative support.
  • Intermediate level of proficiency in Microsoft Office Suite (Excel, Outlook, Teams, and SharePoint) is required.
  • Excellent interpersonal and communication skills with the ability to collaborate and work as an effective team member.
  • Ability to thrive in a fast-paced environment and adapt quickly to changing priorities.
  • Ability to work independently with limited supervision, demonstrated initiative, and problem-solving skills.
 
Pre-employment Requirements 
  • Successful applicants must provide proof of qualifications.
 
 
 
Union: CUPE Local 38
Business Unit: Partnerships
Position Type: 1 Temporary (Up to 18 months)
Location: 315 10 Avenue SE
Compensation: Pay Grade 7 $33.33 - 44.60 per hour
Days of Work: This position typically works a 5 day 
work week, with 1 day off in each 3 week cycle. 
Hours of work: Standard 35 hour work week 
Audience: Internal/External 
Apply By: July 16, 2024
 
Job ID #: 310176